HEADSHOT COORDINATOR BRIEF
Blank planning worksheet — complete for the actual booking.

PROJECT AND IMAGE SCOPE
Company / project:
Coordinator and booking contact:
Pages or publications to fill:
Required portraits:
Separate founder, group or working-context photography to discuss:
Participant count and attendance locations:
Existing portrait / website layout reference:
Agreed visual direction:
Package / production scope to confirm:
Person approving the images:
Required handoff date to confirm:

DAY AND PARTICIPANT PLAN
Actual address / room:
Access and setup arrangements to confirm:
Appointment time zone:
Joining or arrival instructions:
Clothing note and agreed number of looks:
Contact for missed slots or access problems:

ROSTER — ADD ONE BLANK LINE PER PARTICIPANT
Name or internal identifier:
Confirmed local appointment and time zone:
Attendance / capture status:
Selection owner and status:
Approved image / export identifier:
Exception or recovery arrangement to confirm:

FILE HANDOFF
Recipient:
Required dimensions, file types and naming:
Approved crop / website reference:
Confirmed selection and delivery process:
Location of approved original and publishing version:
Release approval status:

Fill dates and scope from the confirmed booking. Blank fields do not establish
availability, included production, device support or delivery terms.